Project Assistant

Job type: Contract
Accepting BioReady™: No
Category: General Management, Operations and Administration
Education: Diploma/DEC
Experience: 0-3 Years
Employer: BioTalent Canada
Location: Ottawa, ON
Posted: September 11, 2019
Ends: October 11, 2019

BioTalent Canada is a national non-profit organization of innovators and thought leaders who assess and address the Human Resource needs of Canada’s bio-economy. BioTalent Canada delivers human resources tools, information and skills development to ensure the industry has access to the most skilled people available.  It accomplishes this by working with its Corporate Members, Partners, volunteers and government departments who support and fund specific short and long-term HR projects.

BioTalent Canada has built a reputation as a leader in relationship-building, credibility, innovation and excellence in Canada’s bio-economy.

Project Assistant (1 Year Contract)

The Project Assistant will work closely with the Director of Project Development and the Project Officer in a support role to ensure smooth and timely project completion. The candidate will see projects through from the application intake to closing phases.  This is a 12-month contract at 37.5 hours per week with the possibility of an extension.


  • Administration of wage subsidy application intake and document screening to ensure complete packages are received
  • Follow up on missing documentation making certain the process is completed on time
  • Maintain project tracking sheets and enter program details into the CRM database
  • Prepare wage subsidy contracts, manage receipt of signed copies and other application documents
  • Keep track of activities and timelines
  • Monitor program participants and employers throughout their placements
  • Follow up with employers for post placement results
  • Problem solve by identifying issues and making recommendations when necessary
  • Accurately maintain records and contact stakeholders for missing information
  • Create and maintain filing systems
  • Assist with other project deliverables as required

Knowledge & Skills:

  • Minimum 2 – 3 years of experience assisting with projects in a project/program environment
  • Able to function efficiently in an environment with competing priorities and diverse deliverables.
  • Demonstrated understanding of project deliverables, best practices and strict deadlines
  • Strong knowledge of MS Word, Excel and Outlook
  • Ability to pay attention to detail and to work as a team member
  • Ability to work under pressure and to multi-task
  • Orientation towards customer service
  • Familiarity with CRM software a definite asset
  • Bilingualism is a definite asset

Educational Requirements:

  • Post-Secondary degree/diploma in a relevant discipline;

Key Attributes

  • Sense of humour, strong client service skills
  • Ability to self-manage, think outside the box
  • Confidence in ownership of tasks and requires minimal supervision
  • Pro-active, self-starter, critical thinker
  • Build strong relationships, team player
  • Ability to pay attention to detail and problem solve
  • Effective time management and communication skills, ability to prioritize
  • Works well under pressure and ability to meet competing deadlines
  • Sound judgement

Interested individuals may apply WITH A LETTER OF INTRODUCTION and CV to:  Applicants who do not supply both a letter of introduction and CV will NOT be given further consideration.

BioTalent Canada prides itself on being an equal-opportunity employer and encourages applications from ALL qualified candidates.  Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants, but only those candidates selected for interview will be contacted.

Apply Now