Job Details

Executive Assistant

Title
Executive Assistant
Accepting BioReady
Yes
Length
Full Time
Employer

Zymeworks Inc.

Salary
not disclosed
Location
Vancouver
British Columbia
Date Posted
06/11/2018 - 06:00
Closing Date
06/12/2018 - 06:00
Job Description
Summary: 

Zymeworks is a clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation multifunctional biotherapeutics.  Zymeworks’ suite of complementary therapeutic platforms and its fully-integrated drug development engine provide the flexibility and compatibility to precisely engineer and develop highly-differentiated product candidates.

Zymeworks is seeking a highly-motivated professional who is looking to grow their career with our company.

About the Position

Zymeworks is looking for an Executive Assistant who will be responsible for managing and maintaining senior executive’s schedules, coordinating and preparing for meetings, preparing and editing various correspondence, coordinating travel arrangements, assisting with budgeting and organizing departmental events.  The successful candidate will be a seasoned professional who is confident, organized and a self-starter who excels in a high paced, rapidly changing environment while providing excellent customer service.  This position will report to the Chief Financial Officer and will be based in Vancouver, BC.

 

Education & Qualifications: 

Post-secondary education in business, office administration, or a related program and a minimum of 5 to 10 years’ related experience or an equivalent combination of education and experience

Experience: 
  • Proven interpersonal skills with the ability to work collaboratively as a member of a cross-functional team and to establish and maintain effective working relationships with employees, management and external associates.
  • Strong organizational skills and the ability to work effectively in a high paced, fast changing environment. Results-oriented.
  • Excellent customer service skills with a proactive, problem solving approach. Ability to function professionally and pleasantly during periods of high stress.
  • Demonstrates initiative and the ability to make thoughtful and timely decisions.
  • Ability to exercise professionalism, sound judgement and discretion when handling issues of a difficult sensitive or confidential nature.
  • Excellent oral and written communication skills. Strong attention to detail.
  • Experience coordinating domestic and international travel arrangements in multiple time-zones
  • Proficiency with MS Office and Sharepoint, including strong experience and familiarity with Outlook. Experience with Mac operating systems an asset.
  • Knowledge of NetSuite, Diligent, Bamboo, Veeva an asset.
Duties & Responsibilities: 
  • Manages and maintains executive’s schedule by planning and scheduling meetings, conferences, teleconferences and travel. Optimizes schedule for maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts.
  • Provides administrative support, as required, to director-level Finance personnel.
  • Coordinates in-office meetings, prepares and circulates electronic and physical meeting materials and coordinates catering with Office Services as required.
  • Collects and prepares presentation materials for Audit Committee meetings, and prepares Committee meeting packages using Diligent.
  • Supports the scheduling and coordination of Board and Committee meetings, held on site and via teleconference.
  • Prepares and edits correspondence, communications, presentations and other documents.
  • Coordinates travel arrangements for Finance, Supply Chain and Compliance team members, as required. Manages domestic and international needs, including air and hotel reservations, agendas etc.
  • Assists with the onboarding of new employees, liaises with Office Manager to identify office/workspace allocation and set-up requirements and ensures workspace is equipped with appropriate reference materials and stationary supplies.
  • Assists in budget preparation, monitors expenses, generates purchase orders and completes executive expense claims and corporate credit card reconciliation as per the company guidelines and deadlines. Complies with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
  • Proactively looks for new ways to improve current processes, maximize executive productivity and affect continuous improvement/efficiency within the reporting departments.
  • Organizes/coordinates events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations.
Other Information: 

Why Work for Us?

Zymeworks’ employees are passionate, engaged and extremely motivated to succeed.  We are excited by the cutting-edge science and technology, the endless possibilities this union holds and the sheer opportunity to be a part of something big.  To learn more about Zymeworks Inc. and our current openings, please visit our website at www.zymeworks.com.

We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

How to Apply

If you are interested in this challenging opportunity, please apply online at https://zymeworks.bamboohr.co.uk/jobs/view.php?id=134.  Due to the high volume of applicants, only those selected for interviews will be contacted.