Job Details

Accounts Payable Administrator

Accounts Payable Administrator
Accepting BioReady
Full Time

STEMCELL Technologies

not disclosed
British Columbia
Date Posted
29/11/2017 - 14:15
Closing Date
29/12/2017 - 14:15
Job Description

STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore.  Driven by our love of science and our passion for quality, we see ourselves simply as “Scientists Helping Scientists” – standing by our customers to provide outstanding products, technical support and training.  We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree.  STEMCELL is proud to be the largest Biotechnology employer in Canada.

Job Description Summary

The Accounts Payable Administrator will work closely with the Supervisor, Accounts Payable, and will be responsible for handling all aspects of the Accounts Payable process and support Accounts Receivable as required.  This is a hands-on position that requires a can-do attitude and participation as an integral member of the Accounts Payable team.

Education & Qualifications: 
  • Diploma or Certificate in Office Administration or Accounting.
  • Minimum of 3 years of related work experience with strong accounting knowledge.
  • Experience working with an ERP system and accounting software package.
  • Proficiency in using MS Word and Excel with accurate data entry skills.
  • Exceptional interpersonal and communication skills (written and oral); communicates in a clear, concise and organized manner; listens to others to obtain information
  • Strong internal and external customer service orientation; proven experience building strong relationships with customers.
  • Ability to work in a high volume and fast paced environment.
  • Experience working in a multi-divisional, multi-currency environment is considered an asset.
Duties & Responsibilities: 
  • Review, sort and match vendor invoices to purchase orders and receiving documents, and ensure pricing or quantities discrepancies are dealt with immediately by escalating issues to the Supervisor, Accounts Payable and relevant Purchasing team members.
  • Post transactions into the accounting system.
  • Code GST and assess PST amounts, if required.
  • Perform cheque runs; process all cheques and EFT payments in a timely manner.
  • Maintain the Accounts Payable inbox to process and reconcile vendors’ statements and invoices.
  • Liaise with all departments in handling and resolving AP inquiries.
  • Check employee expense claims with receipts or supporting documents, and ensuring managers’ approval and GL are provided in the expense claim form. Contact employees if information or supporting documents are incomplete.
  • Assist with employee expense claim questions.
  • Assist vendors with invoice payments.
  • Maintain filing system for Accounts Payable team; file documents into Accounts Payable filing system immediately.
  • As required, provide back-up support for Accounts Receivable team for bank deposits and perform cash application into the accounting system.
  • Other duties, assignments and projects as directed from time to time.
Other Information: 

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.  If you are interested in this challenging and rewarding position, please visit our website at to apply.